Send user form via email

Send a user form via email and wait for a response before continuing the Wrkflow.

Application

• Wrkflow Tools

Inputs (what you have)

Name	Description	Data Type	Required?	Example
Email	Email to send user form to	Email	Yes	john@wrk.com
Email subject	Subject for the email containing the user form	Text(Short)	Yes
Form content	HTML of the form data to present to the user	Text(Long)	Yes
Wait time limit	The amount of time this action should wait for a response in hours. Note the maximum wait time is 7 days (in hours)	Number with decimals	Yes	0.05
File attachment	File to attach to the email being sent	File	No	myPDF.pdf
Custom email message	Custom message to send within the user form email. If left blank the email message will default to the example.	Text(Long)	No	Hi there,We need your response to complete the process. Please click the button below to fill out the required form.

Outputs (what you get)

Name	Description	Data Type	Required?	Example
Form response	JSON data from the form response	Text (Long)	No	{"name":"John","gender":"male","interests":["coding"],"country":"ca"}

The Wrk Action gathers all input and select elements within the Form content and processes each element individually to build a structured JSON response.

Key Assignment:

Each input field should have a name attribute, which is used as the key in the form response. This requirement ensures that each field has a unique and consistent identifier.

Behaviour for Each Input Type:

1. Radio Buttons:

   • Only the selected (checked) radio button in each group is included in the form response.

   <!-- Example HTML for Radio Buttons --><input type="radio" name="color" value="red" checked><input type="radio" name="color" value="blue">

   // Resulting JSON { "color": "red" }

2. Checkboxes:

   • For checkboxes with the same name, all checked values are stored together in an array.

   <!-- Example HTML for Checkboxes --><input type="checkbox" name="hobbies" value="reading" checked><input type="checkbox" name="hobbies" value="sports" checked><input type="checkbox" name="hobbies" value="music">

   // Resulting JSON { "hobbies": ["reading", "sports"] }

3. Other Input Types (e.g., Text, Select Dropdowns):

   • Each input’s value is stored in the form response under the key specified by the name.
   • Note textareas are not supported

   <!-- Example HTML for Text and Select Dropdown --><input type="text" name="username" value="John">  Canada  USA

   // Resulting JSON {   "username": "John",  "country": "Canada"}

Outcomes

Name	Description
Success	This status is selected if the job has successfully completed.
No result	This status is selected if the job has successfully completed but no result was produced.
Email invalid	This status is selected if email address provided is invalid.

Requirements

• N/A